Writing letters may seem old-fashioned but putting pen to paper to express heartfelt sentiments or an informal letter to an acquaintance can be more meaningful than an email or text. Here are 13 occasions when writing a letter is preferable to digital communication:
1. Thank You Letters
A handwritten thank you note shows gratitude and appreciation for a gift or kind gesture. The personal touch of ink on paper makes the message more thoughtful than a quick email. Thank someone for a birthday present, helping you move house, or hosting you for dinner with a letter. Go the extra mile by picking out stationery or a card that fits their personality.
2. Apology Letters
Saying sorry is difficult, but doing so in a sincere letter demonstrates you have reflected deeply on the situation. Admitting fault and showing remorse on paper conveys more care than a texted “I’m sorry”. Write an apology letter to make amends with a friend after an argument or to your partner after a fight. Be honest about your mistakes and how you plan to do better in the future.
3. Congratulatory Letters
Celebrate career promotions, university acceptances, engagements or other milestones with a congratulatory letter. Sharing in someone’s excitement through heartfelt writing makes your message more special. Handwrite the letter and include a small token gift like a bottle of champagne for an engagement.
4. Condolence Letters
Losing a loved one is devastating. Sending a condolence letter helps comfort and support grieving friends or family. Expressing sympathy and fond memories through writing is more meaningful than a card or text message. Share your favourite stories about their loved one and offer help during this difficult time.
5. Love Letters
Pour out your affection and devotion in a love letter to a romantic partner. Handwritten notes are more romantic and personal than an email. Surprise your loved one by leaving a letter for them to discover. Reference cherished memories and your hopes for the future together in your letter.
6. Recommendation Letters
When someone requests a reference, offer to write them a recommendation letter rather than just being a name on their CV. Tailor your letter to their skills, qualifications, and work ethic to help get them the job. Share specific examples that portray them positively. Print the letter on professional letterhead for extra credibility.
7. Cover Letters
Introduce yourself and show enthusiasm for a job opening with a cover letter. Well-crafted writing enhances your CV and makes you stand out. Research the company and role to make connections between your background and the position in your letter. Keep it succinct but compelling.
8. Resignation Letters
Resign professionally and politely with a resignation letter when leaving a job. Explain your reasons for moving on and offer to assist with the transition. This makes your exit smoother. Thank your employer for opportunities you were given. Provide sufficient notice and make yourself available to train a replacement.
9. Thank You Letters After Interviews
Follow up a job interview with a thank you letter reiterating your interest and qualifications. Going the extra step makes you memorable. Include specifics about why you are a great fit for the company and the position. Send your letter within 24 hours of the interview while it’s fresh.
10. Letters to Elected Officials
Make your political opinions known with letters to your MP, local councillor or other elected officials. Express your views articulately through writing to influence decision making. Research facts and policy to strengthen your argument. Encourage family and friends to write too to increase impact.
11. Letters to Your Future Self
Writing a letter to your future self allows you to reflect on where you are now and where you hope to be. Document your current life situation, goals, and dreams. Provide advice to your future self on what to focus on and remind them of what matters most to you currently. Seal the letter and open it years later to see how your life unfolded. Reflect on how your priorities and perspectives have changed.
12. Pen Pal Letters
Having a pen pal in another country or even your own city can be educational and fun. Connect with someone who shares your hobbies or interests. Exchange letters sharing details about your lives, interests, perspectives, and cultures. Include photos to make it more personal. Keep each other updated on major life events. Handwritten letters feel more meaningful than digital pen pals. You can treasure each letter received and re-read them over time.
13. Letters to the Editor
Write a letter to the editor of a newspaper or magazine to respond to an article or share your opinion. See your name and words in print by having your letter published. Refer to the article you are responding to and provide evidence to support your perspective. Keep it succinct yet hard-hitting. Seeing your cogently argued viewpoints in published writing is deeply satisfying.
Though digital communication dominates today, thoughtful letters still impact recipients profoundly. Pick up a pen to connect deeply for life’s important occasions.