Making the Most Out of a Small Office Space

In a small office, every square inch counts, making multi-functional furniture an absolute essential.

Renting an office space in London is not a cheap endeavour, particularly in the central areas. In order to minimise their overheads, many start-ups or small businesses, therefore, choose to make do with limited office space. Luckily, there are various smart methods to utilise small offices in highly effective ways. In this article, we will explore some of them. 

Meeting room booking system

A digital meeting room booking system is a game-changer for small offices. This technology allows for the efficient management of limited space, ensuring meeting rooms are used effectively and according to actual needs. This smart technology can be accessed by all employees in real-time, where they are able to view the room’s availability calendar, book their time slots, and invite other visitors easily. It avoids the common pitfall of rooms being empty due to no-shows or, conversely, the frustration of finding a space for impromptu meetings. Such a system enables better planning and streamlines the administrative process of managing room booking manually. 

Desk booking system

Similarly, a desk booking system can revolutionise the way small office spaces are utilised. By moving away from assigned seating, you can create a dynamic and flexible working environment where employees book workstations as and when needed. This approach not only maximises the use of limited desk space but also encourages a cleaner and more organised office, as employees clear after themselves at the end of each day. Desk booking systems are particularly useful for businesses that have part-time employees or hybrid working agreements with their teams.

Multi-functional furniture

In a small office, every square inch counts, making multi-functional furniture an absolute essential. Choose pieces that can serve dual purposes, such as desks with built-in storage or conference tables that can easily be split into smaller workstations. Investing in furniture that can be easily moved or reconfigured allows for the office layout to be adapted as needs change. High levels of flexibility and functionality are especially helpful when accommodating bigger conferences or company events.

Vertical storage solutions

To maximise your floor space, think vertically. Utilising the full height of your walls for storage can drastically increase your office’s storage capacity without sacrificing valuable floor space. Installing shelves and cabinets up to the ceiling can house everything from books and documents to office supplies, keeping your workspace tidy and organised. For a more flexible option, consider modular storage units that can be adjusted or moved as your storage needs change.

Natural light and reflections

Finally, the way a room feels is incredibly important for the productivity and moods of your workers. Having a small office space can often come with a risk of creating a dark and dingy environment that is hardly motivating. A strategic use of natural light and reflective surfaces and help any office space feel more spacious and inviting. Make the most out of any windows or natural light you get, positioning desks near them. If you don’t get a lot of natural light, invest in artificial lighting that imitates it. 


A small space does not equal an ineffective office. Although you may have to put more thought and effort into making it work, your modest office still has every chance of becoming an efficient, productive, and motivating work