Marketing teams in 2026 run stacks of more than a dozen separate tools. Campaign briefs live in Google Docs. Tasks live in one project tool. Creative assets live in another. Approvals happen over email. Analytics sit in a separate dashboard. Despite all this technology, marketing campaigns routinely miss their original deadlines and goals — not because of a lack of effort, but because coordination breaks down when context is scattered across too many places.
Vaiz is a marketing project management software that consolidates tasks, documentation, workflow automation, and an AI assistant in a single workspace — built for marketing teams that need to move fast across multiple campaigns without losing visibility or context.
For marketing teams specifically, the fragmentation problem is acute. A campaign brief, the creative spec, the asset review, the task list, and the performance notes all belong together — but in most marketing stacks, they live in separate tools with no connection between them. In Vaiz, every task contains a native document editor capable of holding campaign briefs, creative guidelines, copy drafts, embedded media, and approval notes alongside the work itself. When a team member picks up a task, the full context is already there — no hunting through shared drives or Slack threads.
Vaiz includes a ready-to-use marketing team template with a full campaign board covering backlog through to done, with a dedicated review stage that keeps approvals from stalling. Teams can size tasks quickly using T-shirt sizing — XS through XXL with built-in time ranges — and tag work by marketing discipline using area fields covering SEO/SEM, performance, content, PR, events, and more. A source tracking field lets teams attribute requests and leads back to the channels that generated them, giving managers the attribution visibility that most project tools lack entirely.
In May 2026, Vaiz added a calendar view to its boards, letting marketing teams see campaign work, content publishing, and approval deadlines on a single timeline alongside the standard Cards, List, Gantt, and Milestones views. For marketing teams that historically managed editorial calendars in a separate tool, this means publishing schedules and the underlying work now live in the same workspace.
Recurring marketing operations — editorial calendars, multi-stage approvals, weekly status rollups — can be automated inside Vaiz so they run without anyone having to chase them. For everything outside the workspace, Vaiz plugs into Slack natively for team communication, GitHub and GitLab for any engineering-adjacent work, and reaches the broader marketing stack through Zapier’s library of 9,000+ apps. Existing tools stay where they are.
Vaiz is positioned for teams that want the depth of an enterprise work management platform without the per-seat costs that usually come with it. The product is free for marketing teams of up to 10 users with no credit card required. Paid plans start at $5 per user per month billed annually — roughly half of what comparable platforms charge. Startups and small businesses qualify for an additional 50% discount, and every paid plan includes a 30-day free trial.
Vaiz holds a 4.9/5 rating on G2, with positive customer reviews on Trustpilot, SoftwareSuggest, and Crozdesk. Customers include Bidinis Bags, Click Crows, Atleta Network, and ATOM Global.
Marketing teams can explore the free campaign template or start a free workspace at vaiz.com.
About Vaiz
Vaiz Ltd is a Limassol-based work management company founded in 2024. Its platform replaces the fragmented stack of task trackers, documentation tools, and integrations that growing teams typically piece together — combining tasks, documents, automation, and AI in a single workspace. Vaiz is built for any small team that needs to organize its work, and is used today by software development teams, indie makers and solo founders, marketing and creative agencies, e-commerce brands, nonprofits, and blockchain infrastructure providers. The platform is free for teams of up to 10 users.